Search
A man working on his laptop, in an office setting.

Xerox DocuShare Portfolio

Content Management

Access your digital documents anytime, anywhere

Xerox DocuShare Products

What is DocuShare?

DocuShare is an intuitive content management solution (ECM). Xerox offers four different DocuShare products:

1. Xerox DocuShare for enterprises
2. Xerox DocuShare Flex for SMBs looking for a cloud-based solution
3. Xerox DocuShare Go for anyone looking for a simple, low-touch solution that can be up and running in minutes.
4. Xerox DocuShare Digital Mail Solutions to easily digitise incoming hardcopy mail and send it on electronically.

As businesses work with more digital documents, it’s essential to make sure team members can access what they need, when they need it, wherever they are in the world. That’s where DocuShare helps. Xerox’s document management solutions are designed to quickly digitise, store and manage information without compromising on security or accessibility to the people that need it. The DocuShare portfolio can even automate key workflows, such as accounts payable or contract management.

Xerox DocuShare is a versatile content management platform offering on-site and cloud options. It’s designed to streamline your business processes and enhance collaboration between workers, wherever they are. The on-site version of DocuShare provides robust security and control, ideal for businesses that require in-house data management. DocuShare’s cloud options offer flexibility and scalability, enabling remote access and seamless updates with minimal IT overheads for smaller businesses.

Why Are Content Management Solutions So Important?

Businesses run on documents, even if they’re digital now. Effective content management is crucial for businesses of all sizes. Here are key reasons why content management solutions such as Xerox DocuShare are essential:

  1. Better Use of Time:
    • Streamlined document workflows and automated processes reduce repetitive tasks and free up time spent looking for misfiled or up-to-date versions of documents.
  2. Improved Collaboration:
    • Centralised access to documents and information makes it simple for teams to work together, regardless of their location.
  3. Increased Security:
    • Advanced security features protect sensitive information from unauthorised access and data breaches, and customisable settings mean you can set up the right access for the right role.
  4. Regulatory Compliance:
    • Content management systems help organisations comply with industry regulations and standards by ensuring proper documentation and record-keeping.
  5. Cost Savings:
    • Reducing paper usage and the space taken up by physical storage can reduce business overheads.
  6. Scalability:
    • Solutions like DocuShare can grow with your business, accommodating increasing volumes of content without compromising performance.
  7. Enhanced Searchability:
    • Advanced search capabilities enable quick retrieval of documents, saving time and improving efficiency.

By leveraging a robust content management solution like Xerox DocuShare, you can achieve greater efficiency, security, and compliance, ultimately improving how you do business and how well you can serve customers.

Capabilities across the DocuShare portfolio include:

  1. Support to help your office go digital. If you’re series about digital transformation, great content management is essential.

  2. Simple scan, capture, index and store for both structured and unstructured content. You can even use AI to name and file documents for you – the ultimate in content management.

  3. Help to categorise and organise your information effectively so your team can always find what they need.

  4. Document-level collaboration between teams and departments.

  5. Powerful security measures that protect sensitive data and support auditing.

  6. Excellent search capabilities to help you find critical content from your device (PC, smartphone or MFP).

How do Xerox DocuShare solutions support hybrid and flexible working?

Documents need to be accessible from wherever you are, whether that’s in a shared office, at home, or in a different country. Access can be difficult when hardcopy documents are kept in traditional filing cabinets or scattered across desktops and servers. Digital content management solutions overcome these obstacles, making it simple to access, collaborate and create.

With Xerox DocuShare, your teammates can work on documents together from any location with a connected device. What’s more, they can do it without compromising on security. Using powerful indexing, DocuShare helps you find the right documents fast, and can even take on some processes automatically to cut down time spent on manual tasks, such as invoicing. 

When teamed with apps to speed up file naming and storage, capture and content services and integrated managed services, your digital services will be slick and secure.

 

DocuShare FAQs

Currently on version 7.7, Xerox DocuShare is an enterprise content management (ECM) platform available on-premise or via a private cloud.

Support your digital transformation goals with Xerox DocuShare whether you have 10 employees or 10,000.

Download a brochure.

Xerox DocuShare Flex offers a software-as-a-Service (SaaS) model for content management.

Store your data flexibly with a product designed for small-to-medium-sized businesses.

Download Xerox DocuShare Flex Brochure.

Designed with speed and flexibility in mind, Xerox DocuShare Go is a quick and easy way to get started.

Harnessing automation to support organisation, sharing and collaboration, DocuShare Go is a cloud-based solution that can be set up in minutes.

Download a brochure.

Don’t worry. Our specialists are ready to walk you through your options and help you find the right solution for your needs.

Contact us.

Ask for a quote today

Our specialists are standing by to help you understand your options.

Fill in this form (and we’ll plant a tree!), or call us on 01223 811311.