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Xerox Workflow Central Advanced: document transformation anywhere, any place, any time

  • November 8, 2021
  • News, Office Print & MPS, Office Technology

The Xerox Workflow Central Platform just got even better. It now works anywhere, on any device, at any time. Transform documents in many and varied ways at the touch of a button, no printer required. With more of us working flexibly than ever before, here’s why you should consider the Advanced version of Xerox Workflow Central for your team…

What's new with Xerox Workflow Central (XWC) Advanced?

Here are our favourite takeaways from Xerox’s launch last week. 

  • You can use XWC whether your MFP fleet is Canon, Ricoh, HP, Xerox – or something else.

 

  • The suite of transformation tools has grown to include ‘Merge’ (up to five documents made into one) and ‘Summarise’. The existing services were translation, redaction, audio conversion, handwriting to text conversion and MS Office conversion.

 

  • The apps can now be used in pre-packaged combinations. Instead of translating a document and then summarising it separately, you can now ask XWC Advanced to do both in one single process.

 

  • You can save your favourite processes and workflows and share them with others.

 

  • The Advanced version comes with the ability to select particular pages through a ‘Page Selector’ before performing a process, simplifying your tasks and saving credits.

 

  • XWC Advanced works on any connected device (MFP, desktop PC, laptop, tablet, mobile phone etc.), anywhere, at any time. No other office technology manufacturer can offer a similar product for document conversion at this time.

 

Xerox describe this product as “One platform for today’s flexible workforce”. 

Download a brochure

How does the Advanced version compare to the Starter (Standard) version?

The Standard version (launched in July 2021) includes five workflows: convert to audio, convert to MS Office, handwriting to text, auto-redact and translate. The Advanced version adds Merge and Summarise. What’s more, apps can now ‘talk’ to each other, making it possible to select one, two or three processes to work in pre-packaged combinations, saving time and streamlining tasks. The translation process in the Advanced version can translate into as many as up to five languages simultaneously.

Xerox Workflow Central Advanced can also save your preferences and share them with other members of your team. It also brings bonuses in the form of inputs and outputs. The Standard version allows uploading input documents, while the Advanced extends that to a Page Selector and allows drag and drop and scan/capture. In terms of output, Advanced XWC builds on the Starter option’s password protection by offering routing into SharePoint and other cloud options, and encryption and tracking for email.

Xerox first announced Xerox Workflow Central in summer 2021. You can read our launch article here.

A table showing features and versions of Xerox Workflow Central.

Is Xerox Workflow Central secure?

Xerox promise security for the platform, security for the company and security for documents. How? By using Microsoft Azure for the platform, controlling accessibility (with different levels of access) for the company, and offering redaction, password protection, encryption and tracking for the documents.

Do I need a printer or MFP to use Xerox Workflow Central?

No! We know that organisations are printing less and transforming documents more. Xerox Workflow Central offers document conversion that remains digital from start to finish if that’s how you would like it. 

For example, imagine you’ve received two files to your email address, and you’re accessing your inbox on your phone. With XWC Advanced, you can Merge those files, summarise them, and convert the summaries to audio in one straightforward process. 

Of course, if you do have a multifunction printer, then you can use it to scan in hardcopy documents and print out physical copies, too. 

For home workers (or hybrid workers), several of Xerox’s newest range of printers, designed for individuals and small teams, have optional access to Xerox Workflow Central’s Starter package. 

What does Xerox Workflow Central cost?

Is the Advanced version more expensive?

Standard Xerox Workflow Central starts at £8/month or £77/year. The associated credits cover unlimited users and devices. Advanced Xerox Workflow Central starts at £9/month or £99/year.

Both versions work with credits; for example, the £8/month Standard version offers 100 credits. There are four different subscription packages for both versions, which provide larger numbers of credits per month or year. Don’t hesitate to get in touch with us to discuss pricing further. 

Can I access a free trial to try before I buy?

Sometimes this may be possible. We’d be delighted to speak to you to let you know what we can offer at the time you get in touch. 

How can Xerox Workflow Central software help me?

  • Walking to a meeting across town? Change documents into audio files for easy listening whenever, wherever.

 

  • Useful information in a PDF or image file? Transform it into a Microsoft format for shareability with a broader audience.

 

  • Made handwritten notes in a team meeting? Turn handwriting into legible, editable, and shareable text so your team can read them too.

 

  • Team members in different parts of the world? Turn a hardcopy or digital document from/to over 40 different languages.

 

  • Sensitive information in your files? Automatically redact personally identifiable information using set words or phrases. 

 

  • Overwhelmed with 100-page reports? Create smaller, summarised files that are easier to digest.

 

  • Appendices, images and reports in different files? Merge up to 5 different files together to create a new single master file. 

Interested in learning more?

Our analysts would be pleased to discuss your options. Please use the form below or call 01223 811311.

Useful links:

Flexible Working
Technology as a Service (TaaS)
Xerox App Gallery (full list of apps)
Xerox Workflow Central on Xerox website

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Elizabeth
Six years into her tenure at First Copy, Liz particularly enjoys writing about new production innovations and market trends.
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